18 Feb 08

Ahhh! “AutoText” yet another word you’ve probably not ever heard of! But this is a word that should perk your ears!

Upon receiving my first BlackBerry a couple years ago I realized that though this hunk-o-plastic can save me a lot of anguish, it also can take a lot more time to compose a simple reply than just waiting to get back to my office. I hated the automatic signature it placed at the end of my emails and because I had my personal email accounts also setup on my BlackBerry it wasn’t always the “appropriate” signature for me. So, aside from completely eliminating my auto-signature and manually typing in whatever the appropriate signature was.

So, what is AutoText? Think of it a lot like the AutoCorrect feature of Word. In word if you type in”teh” it autocorrects the word to “the”. But even with auto correct you can expand on how it’s used in a similar way to AutoText. So, let’s say I have three different signatures: 1) Just my name and cell phone number (this one I use as a personal signature or a “reply” signatre, 2) My full work signature with firm name, phone, title, the whole deal, 3) my full personal signature includes my name, my partner’s name, our mailing and physical address and each of our phone numbers. But as you can imagine it’s not easy to manually type in all those different entries! So for me I’ve setup AutoText to do all the grunt work. Now if I type “#w” (always followed by a space) then it automatically populates my full Work signature. If I type “#h” it fills in my personal signature (name and cell number). And then if I type “#a” it fills in ALL of my full personal signature.

Pretty cool, eh? Well, even though signatures are a GREAT use for AutoText that isn’t the only use. Do you get sick of typing out your firm name? Why not create an AutoText code for that too! For me I use “#slg” to expand to my firm name, Summit Law Group. Sure saves a bloody thumb or two!

How to do it: Briefly: (taken from PinStack.com)

  1. Get to the Options Screen (On Standard Keyboard BlackBerries: Home screen > Wrench Icon, On 7100 Series Icon Mode: Wrench > Settings or Settings Icons; 7100 Series List Mode: Settings > Options)
  2. Select AutoText, select New
  3. Under Replace type in your code word for your lengthy text (e.g. sig1 for your #1 signature)
  4. Under With type in your full text (e.g. full signature) that should be replaced when you type your code word and Save.
  5. Now every time you type your code word in email or memo pad and hit space, youll see your full text instantly replace it.

Now, take a quick look down through the AutoText list of items that already exist by default. For example, if you type “hel” it will replace it with “he’ll”. Or “wel” will replace to “we’ll”. A few very handy ones: “mynumber” will be replaced by your cell phone’s number. Or “mypin” will replace with your BlackBerry’s PIN number. Scroll through this list! Stuff you never knew you could save time on!


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